Run a Compliant, Profitable Security Business Without the Admin Chaos
BS7858 vetting, GPS attendance, shift management, payroll and client invoicing — all connected in one purpose-built platform.
Sound Familiar?
If you're still managing your security company with spreadsheets, WhatsApp and manual invoices — you're leaving money on the table and risking your licence.
BS7858 Compliance is a Full-Time Job
Tracking 5-year employment histories, chasing DBS certificates, monitoring SIA licence expiries, managing address histories — all on spreadsheets. One missed document and you fail an audit. One SIA expiry and you have an unlicensed guard on site.
You Can't Prove Guards Were Actually On-Site
Guards clock in from home, timesheet disputes drain your time, and clients challenge invoices because you have no GPS proof. One lost contract dispute costs more than months of software.
Payroll & Invoicing Takes Days Every Month
Manually reconciling timesheets, calculating overtime at 1.5×, working out UK income tax bands and National Insurance, then separately generating client invoices. One calculation error = a payslip dispute or an underbilling.
You're Always Reactive, Never Proactive
A guard is running 20 minutes late. You find out when the client calls. By then the SLA is already breached. Without real-time ETA monitoring and live GPS, you're always fighting fires.
Growth Means More Chaos, Not More Revenue
Every new guard is another compliance file to manage. Every new client is another invoice template. Your current system was never designed to scale — and it shows when you try.
Profit Leaks Are Invisible Until It's Too Late
Unbilled overtime hours. Guards paid for no-shows. No view of which clients are profitable and which are costing you. VAT threshold creeping up unnoticed. Your margins are shrinking and you're not sure why.
There's a better way to run a security company.
See how SecureOps fixes thisOne Platform. Complete Control.
SecureOps connects every part of your security business — from guard onboarding to client invoicing — in one audit-ready system built specifically for UK operators.
Stay audit-ready. Always.
Automated BS7858 Vetting
Guards complete their 5-year employment and address history via the mobile app. Our system automatically detects gaps over 31 days, flags missing documents, and tracks SIA licence expiries with 90/60/30-day alerts. HR approves in one click — compliance certificate generated instantly.
- Automated 5-year gap detection algorithm
- DBS and SIA licence verification
- Right-to-work document storage (encrypted)
- Compliance certificate PDF generation
- Expiry alerts at 90, 60, and 30 days
- Full audit trail for every action
Dispute-proof records. Every shift.
GPS-Verified Shift Attendance
Guards must be physically on-site to start a shift. The app requires a live selfie photo and captures GPS coordinates, which are validated against the site's geo-fence. Live checkpoints throughout the shift create an irrefutable attendance record. Clients never dispute an invoice again.
- Geo-fence validation (configurable radius)
- Selfie + GPS clock-in proof
- Live GPS checkpoints every 15–30 min
- Instant alert when guard leaves site
- Complete audit log per shift
- Dispute-proof PDF reports for clients
Know about late guards before the client does.
Predictive ETA Monitoring
Guards submit their ETA before each shift. The system monitors distance, calculates risk of late arrival, and alerts your operations manager with enough time to intervene. Never leave a site uncovered. Never lose a contract to an SLA breach you could have prevented.
- Pre-shift ETA submission from guards
- AI-assisted late-arrival risk scoring
- Automated ops manager alerts
- Distance-to-site tracking
- Escalation workflows for critical sites
- Late arrival reporting dashboard
From approved shift to invoice in seconds.
Automated Payroll & Invoicing
When an operations manager approves a shift, SecureOps automatically calculates guard payroll (including UK income tax, National Insurance and overtime at 1.5×) and generates the client invoice. VAT is tracked against the UK £90k threshold with proactive alerts. Finance admin goes from days to minutes.
- Auto payroll from approved shifts
- UK tax bands & NI calculation
- Overtime at configurable multiplier
- Client invoice PDF generation & email
- VAT threshold monitoring (£90k)
- Expense management & approval flow
- Gross margin analysis per client
Win corporate contracts. Build trust.
Transparent Client Portal
Give your clients a read-only portal where they can see live shift status, guard compliance certificates, incident reports and invoices — all in real time. This level of transparency is what separates professional guarding firms from the competition when pitching to corporate accounts.
- Live shift status per site
- Guard compliance certificates (redacted)
- Real-time incident reporting
- Invoice access and payment status
- Attendance summary reports
- Role-based: Admin and Viewer access
Simple for guards. Strict for compliance.
Mobile App for Guards
The SecureOps guard app (iOS and Android) is built for simplicity. Guards see their upcoming shifts, submit ETAs, clock in with selfie + GPS, report incidents, and receive push notifications — all without needing to call the office. Offline capability ensures it works on sites with poor signal.
- Native iOS & Android app
- Offline mode for low-signal sites
- Biometric unlock for clock-in
- Push notifications for shift changes
- In-app incident photo reporting
- Payslip access in-app
From Guard Onboarding to Getting Paid
SecureOps connects your entire operational workflow — compliance, deployment, attendance and finance — so nothing falls through the gaps.
Onboard Guards in Minutes
Invite a guard via email. They download the app, complete their 5-year employment and address history, upload documents (passport, NI, SIA licence, DBS), and submit for review. Your HR officer reviews a clean summary, not a pile of paperwork. Approve with one click. Compliance certificate generated instantly.
Schedule Shifts Without Conflicts
Create shifts and assign approved guards. The system checks for scheduling conflicts automatically and only shows eligible guards (SIA licence valid, BS7858 approved). Guards receive an instant push notification, accept the shift, and submit their ETA before the start time.
Guards Clock In With GPS Proof
When a guard arrives, they take a selfie and the app captures their GPS coordinates. The system validates they're within the site's geo-fence before the shift starts. GPS checkpoints continue every 15–30 minutes throughout the shift. Any departure from site triggers an immediate alert to your operations manager.
Approve Once. Invoice & Pay Automatically.
When the shift ends, your operations manager approves it. That single action triggers automatic payroll calculation for the guard (with UK tax, NI, and overtime) and generates the client invoice as a professional PDF, ready to email. VAT is tracked automatically against the £90k annual threshold.
What UK Security Companies Say
From small operators to multi-site guarding firms, SecureOps is transforming how the industry runs.
“We used to spend the first week of every month reconciling timesheets. Now payroll runs itself. We got 4 days back every month from day one.”
“Our biggest corporate client demanded GPS proof of attendance before renewing. SecureOps had it ready in 48 hours. We kept the contract. Worth every penny.”
“BS7858 compliance used to terrify me. Now I can pull a full audit report for any guard in 30 seconds. The last SSAIB inspection was the easiest we've ever had.”
Simple, Transparent Pricing
Pay only for what you use. Add guards and clients as you grow. No long-term contracts. No hidden fees.
All prices ex-VAT. Billed monthly. Annual billing saves 20%.
Starter
Perfect for small security companies just getting started. Covers basic guard management, scheduling, and GPS tracking.
- 10 guards included
- 5 client accounts
- BS7858 vetting workflow
- GPS-verified attendance
- Shift scheduling
- Incident reporting
- ETA monitoring & alerts
- +£5 per additional guard/month
- +£10 per additional client/month
- Payroll module
- VAT tracking
- Expense tracking
Professional
For growing security operations needing payroll, VAT management, expense tracking, and advanced compliance tools.
- 50 guards included
- 20 client accounts
- BS7858 vetting workflow
- GPS-verified attendance
- Shift scheduling
- Incident reporting
- Payroll module (UK tax & NI)
- VAT threshold tracking
- Advanced analytics & reports
- ETA monitoring & alerts
- Expense tracking
- +£3 per additional guard/month
- +£8 per additional client/month
Enterprise
Full-featured platform for large security companies. Unlimited modules, dual-approval payroll, dedicated support, and custom SLAs.
- 200 guards included
- 100 client accounts
- BS7858 vetting workflow
- GPS-verified attendance
- Shift scheduling
- Incident reporting
- Payroll module (UK tax & NI)
- VAT threshold tracking
- Advanced analytics & reports
- ETA monitoring & alerts
- Expense tracking
- Dual-approval payroll workflow
Frequently Asked Questions
Ready to Transform Your Security Business?
Join UK security companies already saving 20+ hours per week on admin, passing audits with confidence, and billing clients without disputes.